Time-Consuming: Manually tracking and scheduling maintenance tasks for hospital equipment and facilities is labor-intensive and prone to errors, leading to inefficiencies and increased operational costs.  

Reactive Maintenance: Without a proactive system, maintenance is often reactive, addressing issues only after they arise. This can lead to costly repairs and downtime for critical medical equipment and hospital infrastructure.

Underutilised Resources: Lack of real-time visibility into maintenance tasks and schedules can result in underutilised maintenance staff and equipment.  

High Costs: Inefficient resource management can lead to higher operational costs due to emergency repairs and overtime for maintenance personnel.  

Delayed Updates: Manual processes can delay communicating maintenance tasks and updates to staff and maintenance personnel.  

Miscommunication: Important information about maintenance tasks, such as repairs needed for hospital rooms, surgical equipment, and HVAC systems, can be miscommunicated or overlooked, affecting the quality of facility management.  

Preventive Maintenance: Schedule regular preventive maintenance tasks for critical hospital equipment such as MRI machines, ventilators, and defibrillators, as well as facilities like operating rooms and patient wards, to ensure they are always in optimal condition.  

Real-Time Scheduling: Manage and adjust maintenance schedules in real-time, ensuring timely completion of tasks and minimising disruption to hospital operations.  

Work Order Creation: Generate work orders for maintenance tasks, detailing the scope, priority, and required resources for repairs and upkeep of hospital infrastructure, including plumbing, electrical systems, and elevators.  

Tracking and Reporting: Track the status of work orders from creation to completion, ensuring accountability and timely resolution of issues.  

Equipment Tracking: Maintain a detailed inventory of hospital equipment and facilities, including maintenance history and service records for medical devices, lab equipment, and building systems.  

Lifecycle Management: Monitor the lifecycle of assets to plan for replacements and upgrades, optimising long-term investments in hospital infrastructure and equipment.  

Instant Updates: Notify maintenance staff of new tasks, updates, and changes in real-time via SMS or email, ensuring prompt action for urgent repairs, such as fixing broken hospital beds or malfunctioning diagnostic equipment.  

Alert System: Receive alerts for critical maintenance issues, enabling quick responses to urgent situations, such as power outages or HVAC failures.  

Maintenance Reports: Generate detailed reports on maintenance activities, costs, and resource usage, providing insights into operational efficiency and identifying areas for improvement.  

Performance Metrics: Analyse maintenance performance metrics to identify areas for improvement and optimise maintenance strategies for hospital facilities and equipment.  

Seamless Integration: Integrate the Maintenance Management System with other hospital systems, such as inventory management, billing, and electronic health records (EHR), for a unified operational approach.  

Data Syncing: Ensure seamless data synchronisation across all departments, maintaining consistency and accuracy in maintenance records and patient information.